EOL Content Partners: Publishing Your Data on EOL

Once you have created your data export file(s), you need to let EOL know where we can find them. We will then harvest your data and create a preview for you, so you can check what your materials will look like once they are published on EOL. You can also set up a schedule for periodic harvesting, so your EOL data will always stay up to date. Here are the steps to follow to initiate data harvesting and publication:

1. Create a resource description

  • Log into your EOL member account.  If you have not yet created your content partner entry, do this now.  
  • In your Content partner tab, go to Resources & Contacts and use the add a new resource link to access the resource desciption form.
    • Enter a descriptive name for your resource and the url of your XML file, or upload the XML file from your computer.  
    • If you provide a url, you can also set the Frequency with which you want to have your data reharvested by EOL.  
    • Select a default license and default language.  Note that the Default licenseDefault rights holderDefault rights statementBibliographic citation, and Default language settings in the resource form will only be used if these data fields are missing in your resource form.
    • Any text you enter in the Resource description field, will be used to generate a description for your content partner collection. You can also add this later, directly on the collection page by clicking the edit collection details button.
    • Once you have filled out the form, click on add resource.
  • EOL will now send your file through a validator to make sure its structure complies with our schema. If there are validation problems, you will see a message Validation failed in the resource table in the Resources & Contacts tab. Let us know if you need help fixing a file that failed validation.
  • If everything goes well, your resource should now be listed with status created in the resource table.

2. Check your preview collection

Once your resource file is uploaded and validated, we will generate a preview collection of your content on EOL. This preview is usually ready within 24 hours, but sometimes it may take a little longer. If your previews are not ready within a couple of days of creating a new resource, please let us know, so we can investigate what's holding up the processing of your dataset.

  • To check your preview follow these steps:
    • Log into your EOL member account
    • Go to the Content partner tab, and click on your partner project icon.
    • Go to the Resources & Contacts tab. The status of your dataset should have changed to processed.
    • Click on the Resource name to access the Details page for your resource. There will be a link to your Preview collection on the top right. In this collection, you will find links to all the data objects we have extracted from your endpoint. These data objects are not yet published on EOL pages. For now, only you and EOL admins can see them.
  • If there are any problems with your preview, please let us know.

3. Request publication of your data

Once your previews look good, send us a message so we know your data are ready to go. We will then set your resource to be published, which usually happens within a day or two. If there are delays, feel free to check with us.

4. Update your data periodically

Once the initial data harvest has been approved by you, EOL will automatically harvest your export file at the interval you have specified in the resource form. If you ever want to change the harvesting interval, go to Resources & Contacts, click on Edit, and  change the Frequency setting in the resources form.

5. Force harvests

If you ever need your resource to be harvested as soon as possible, you can request a forced harvest independent of your regular harvesting schedule.

  • Log into your EOL member account
  • Go to the Content partner tab, and click on your partner project icon.
  • Go to the Resources & Contacts tab and click on the Resource name to access the Details page for your resource.
  • Look for the request force harvest button under Processing status & settings.
  • If all goes well, your new content will be visible on EOL the next day. If the forced harvest doesn't happen, send us a message, and we will investigate the problem.

Publishing Your Classification (needs to be updated!)

In the Harvests table that lists the previews of the content you have exported to EOL, you will also find a column that provides access to the hierarchy that has been extracted from your EOL Transfer Schema XML file. Click on view this hierarchy to inspect your hierarchy. If you would like to have this hierarchy published in the EOL classification browser, click on the Click to propose this hierarchy as an alternate browsing classification for EOL link. EOL curators will then review your hierarchy to determine whether it adds sufficient value to the EOL taxonomic browsing options.

If you provide taxonomic information in a separate DarwinCore file (this applies to all LifeDesk users and content partners who create their own Dwc files), create a second resource description just for this file. Once the file has been process (usually after 1-2 days), click on MANAGE RESOURCES in the left sidebar, click on the Title of the hierarchy resource to access the Harvests table, inspect your hierarchy, and propose it for publication by clicking on the Click to propose this hierarchy as an alternate browsing classification for EOL link.